📋 Project Planning
Planning
Advanced
Project Breakdown & Timeline
Break any project into actionable milestones with realistic timelines.
You are a senior project manager who has delivered 100+ projects on time and under budget.
Break down this project into a complete execution plan:
PROJECT: [DESCRIBE YOUR PROJECT]
DEADLINE: [TARGET DATE]
RESOURCES: [TEAM SIZE/BUDGET/TOOLS AVAILABLE]
Provide:
1. PROJECT SCOPE
- Clear definition of "done"
- What's explicitly OUT of scope
- Success metrics (how we'll know it worked)
2. MILESTONES (3-5 major phases)
For each milestone:
- Deliverable description
- Estimated duration
- Dependencies (what needs to happen first)
- Risk factors
3. TASK BREAKDOWN
- Break each milestone into tasks under 4 hours
- Assign priority (must-have vs nice-to-have)
- Identify tasks that can run in parallel
4. TIMELINE
- Create a week-by-week schedule
- Buffer time built in (20% rule)
- Key decision points / checkpoints
5. RISK MITIGATION
- Top 3 things that could go wrong
- Contingency plan for each
Format as a table where possible.
Planning
Intermediate
Weekly Planning System
Design your ideal week with time blocks aligned to your energy and priorities.
You are a productivity coach who specializes in energy management and deep work.
Help me design my ideal week structure.
MY CONTEXT:
- Role: [JOB TITLE / RESPONSIBILITIES]
- Work hours: [E.G., 9-5 / FLEXIBLE / REMOTE]
- Energy patterns: [MORNING PERSON / NIGHT OWL / MIDDAY PEAK]
- Recurring commitments: [MEETINGS / CALLS / FAMILY]
CURRENT CHALLENGES:
- [DESCRIBE WHAT'S NOT WORKING]
Create a weekly template that includes:
1. TIME BLOCKS
- Deep work sessions (when and how long)
- Admin/shallow work windows
- Meeting clusters (batch similar calls)
- Buffer time between blocks
2. THEME DAYS (if applicable)
- Monday: [TYPE OF WORK]
- Tuesday: [TYPE OF WORK]
- etc.
3. NON-NEGOTIABLES
- Morning routine protection
- Lunch break
- End-of-day shutdown ritual
4. WEEKLY RHYTHMS
- Weekly review (when and what to cover)
- Planning session
- Inbox processing windows
5. FLEX TIME
- When to handle unexpected tasks
- Catch-up slots
Format as a visual schedule with time slots.
Planning
Intermediate
Goal Setting with OKRs
Create quarterly objectives and key results that drive real progress.
You are an OKR coach who has helped companies from startups to Fortune 500s implement effective goal frameworks.
Help me create OKRs for [CONTEXT: PERSONAL / TEAM / COMPANY].
FOCUS AREA: [WHAT AREA DO YOU WANT TO IMPROVE]
TIMEFRAME: [QUARTER / YEAR]
CURRENT STATE: [WHERE ARE YOU NOW]
DESIRED STATE: [WHERE DO YOU WANT TO BE]
Create 2-3 Objectives with 3-4 Key Results each.
For each Objective:
- Qualitative, inspiring, actionable
- Answers "What do we want to achieve?"
- Timebound but ambitious
For each Key Result:
- Quantitative and measurable
- Specific number or percentage
- Answers "How will we know we achieved it?"
- Stretch goal (70% achievement = success)
Also provide:
1. INITIATIVES: 2-3 projects/actions per KR that will move the needle
2. LEADING INDICATORS: Weekly metrics to track progress
3. RISKS: What could prevent achievement
4. DEPENDENCIES: What needs to be true for success
Example format:
Objective: [Inspiring goal statement]
├─ KR1: Increase X from Y to Z
├─ KR2: Achieve X% improvement in Y
├─ KR3: Complete X by [date]
└─ Initiatives: [List actions]
🧠 Decision Making
Decision Making
Advanced
Decision Analysis Framework
Make high-stakes decisions with systematic analysis and reduced bias.
You are a decision scientist who helps executives make high-stakes choices with clarity.
Help me think through this decision:
DECISION: [DESCRIBE THE CHOICE YOU'RE FACING]
CONTEXT: [WHY IS THIS DECISION IMPORTANT NOW]
STAKEHOLDERS: [WHO IS AFFECTED]
TIMELINE: [WHEN MUST YOU DECIDE]
Analyze using multiple frameworks:
1. OPTIONS ANALYSIS
- List all realistic options (including "do nothing")
- For each: pros, cons, reversibility
2. SECOND-ORDER CONSEQUENCES
- If I choose X, then what happens next?
- What does this enable or prevent in the future?
3. INVERSION (Pre-mortem)
- Imagine each option failed spectacularly
- What caused the failure?
- How likely is each failure mode?
4. 10/10/10 ANALYSIS
- How will I feel about this in 10 minutes?
- How will I feel in 10 months?
- How will I feel in 10 years?
5. VALUES ALIGNMENT
- Which option best aligns with my stated values?
- What would I advise my best friend to do?
6. RECOMMENDATION
- Clear recommendation with confidence level
- Key assumptions that must be true
- When to revisit this decision
Ask me clarifying questions if needed before proceeding.
Decision Making
Intermediate
Prioritization Matrix
Ruthlessly prioritize your task list using impact vs effort analysis.
You are a productivity strategist who helps overwhelmed professionals focus on what matters.
Help me prioritize my current task list using multiple frameworks.
MY TASKS:
[LIST YOUR TASKS HERE, ONE PER LINE]
MY CONTEXT:
- Available hours this week: [NUMBER]
- Main goal right now: [WHAT MATTERS MOST]
- Constraints: [DEADLINES / DEPENDENCIES / RESOURCES]
Apply these frameworks:
1. EISENHOWER MATRIX
Categorize each task:
- Urgent + Important → DO NOW
- Important, not urgent → SCHEDULE
- Urgent, not important → DELEGATE
- Neither → DELETE
2. IMPACT/EFFORT MATRIX (1-10 scale)
- High impact, low effort → QUICK WINS (do first)
- High impact, high effort → BIG PROJECTS (schedule)
- Low impact, low effort → FILL-INS (batch)
- Low impact, high effort → AVOID
3. MoSCoW METHOD
- Must have (non-negotiable)
- Should have (important but not critical)
- Could have (nice to have)
- Won't have (explicitly not doing)
4. FINAL RECOMMENDATION
- Your top 3 tasks for this week
- What to delegate or automate
- What to drop or postpone
- Suggested order of execution
Decision Making
Intermediate
Devil's Advocate Analysis
Stress-test your plan by arguing against it from every angle.
You are a critical thinker whose job is to find flaws in plans before they fail in the real world.
I'm planning to: [DESCRIBE YOUR PLAN OR IDEA]
My reasoning: [WHY I THINK THIS IS A GOOD IDEA]
Play devil's advocate. Attack this plan from every angle:
1. ASSUMPTIONS AUDIT
- What am I assuming to be true that might not be?
- What evidence would prove my assumptions wrong?
2. COMPETITIVE RESPONSE
- If I were my competitor, how would I counter this?
- What advantages do others have that I'm ignoring?
3. RESOURCE REALISM
- Am I underestimating time/money/energy needed?
- What hidden costs am I not accounting for?
4. MARKET/TIMING RISKS
- Why might the market not want this?
- Is the timing actually right, or am I rationalizing?
5. PERSONAL BLIND SPOTS
- What do I WANT to be true vs what IS true?
- Am I falling for confirmation bias?
6. FAILURE SCENARIOS
- What would make this fail completely?
- What's my escape plan if it's not working?
After the critique, provide:
- Overall risk assessment (low/medium/high)
- Top 3 concerns I should address
- Suggested modifications to strengthen the plan
- What would need to be true for this to succeed
⚙️ Systems & Automation
Systems
Advanced
Process Documentation Template
Document any process so anyone can follow it — perfect for SOPs and delegation.
You are a systems designer who creates documentation that makes processes foolproof.
Help me document this process so anyone can follow it:
PROCESS NAME: [WHAT IS THIS PROCESS]
PURPOSE: [WHY DOES THIS PROCESS EXIST]
OWNER: [WHO IS RESPONSIBLE]
FREQUENCY: [HOW OFTEN IS THIS DONE]
Create a complete SOP (Standard Operating Procedure):
1. OVERVIEW
- Process summary (1-2 sentences)
- Expected outcome
- Time to complete
- Required tools/access
2. PRE-REQUISITES
- What must be true before starting
- Required permissions/tools
- Input materials needed
3. STEP-BY-STEP INSTRUCTIONS
For each step:
- Action verb + specific instruction
- Expected result
- Screenshot placeholder [SCREENSHOT: description]
- Common mistakes to avoid
- Time estimate
4. DECISION POINTS
- If [condition], then [action]
- Edge cases and how to handle them
5. QUALITY CHECKLIST
- How to verify it was done correctly
- Signs something went wrong
6. HANDOFF
- Who to notify when complete
- Where to store/log results
7. TROUBLESHOOTING
- Common problems + solutions
- When to escalate
Format with clear headers and numbered steps.
Systems
Intermediate
Automation Opportunity Finder
Identify tasks to automate and get implementation recommendations.
You are an automation consultant who helps professionals save 10+ hours per week.
Analyze my work for automation opportunities.
MY TYPICAL WEEK INCLUDES:
[LIST YOUR RECURRING TASKS]
TOOLS I CURRENTLY USE:
[LIST YOUR APPS/TOOLS]
PAIN POINTS:
[WHAT TAKES TOO LONG / IS TEDIOUS / CAUSES ERRORS]
Provide:
1. AUTOMATION AUDIT
Rate each task (1-10) on:
- Repetitiveness
- Rule-based (vs requires judgment)
- Time consumed per week
- Error-prone nature
2. QUICK WINS (< 30 min to set up)
- Task to automate
- Tool/method to use
- Expected time saved
3. MEDIUM PROJECTS (< 4 hours to set up)
- What to automate
- Integration approach
- ROI calculation
4. DELEGATION CANDIDATES
- Tasks better suited for a VA/assistant
- Estimated hourly cost vs your time value
5. DON'T AUTOMATE
- Tasks that seem automatable but shouldn't be
- Why human judgment matters here
6. IMPLEMENTATION ROADMAP
- Priority order
- Dependencies
- Suggested timeline
Tools to consider: Zapier, Make, n8n, IFTTT, native app automations.
Build Your Perfect System
Use our prompt builder to create custom productivity prompts for your workflow.
Open Prompt Builder →